marketing

Negotiating any type of contract can be both time consuming and potentially costly if you are unfamiliar with the contract negotiation process. Most people have very little time and limited knowledge of the contract negotiation process.

A lack of knowledge and familiarity in this area can be detrimental for someone planning an event. But no need to worry, XEI has a wealth of knowledge and experience in the area of contract development and negotiation.

XEI has negotiated numerous contracts including, but not limited to hotel contracts, venue contracts and agreements, artist and/or celebrity contracts, vendor contracts and much more….

Hotel Contracts:

Are you planning a family reunion, wedding, conference and/or convention?

If so, you most likely will need to negotiate a hotel(s) contract for your guests and/or attendees...

IThe average person has limited to no knowledge when it comes to Attrition Clauses, Food and Beverage Minimums, etc.

The hotel negotiation process can be tricky and can lead to several dead ends. Understanding a few key points and how they affect the bottom line can ensure you receive the most for your money while allowing the property to profit.
Hotels evaluate business in several ways.

From the hotels perspective, a good piece of business is one that carries a strong room-to-space ratio or a booking that utilizes both event space and guest rooms.

Groups with a good ratio have more bargaining power, while those looking only for event space, unless the event is a wedding as they are entirely different or just guest rooms have less muscle at the negotiating table.

One way both high-ratio and room-only groups can bargain is to ask for the standard 1-per-50 comp rate. For every 50 overnight guest rooms your group books, you receive one night complimentary during the conference—200 room nights would translate into four nights.

Negotiating guest rooms involves attrition clauses, which basically guarantee the hotel that you will use a certain percentage of the guest rooms contracted and/or blocked. Most standard hotel contracts have an 80 percent attrition rate, where the group is financially responsible for eight out of 10 guest rooms blocked even if they aren’t reserved.

It’s vital to go into a contract negotiation knowing your group. If you over estimate the number of rooms needed, you may find yourself receiving a hefty attrition bill at the event’s end.

General perception is that room rental goes straight to a hotel’s bottom line, but this is not the case. For hotels, the costs built into meeting room rental charges include labor and energy. When determining room rental fees, most hoteliers take into account the number of guest rooms you have and your expected food and beverage purchases. They also examine the amount of labor that will go into setting up and breaking down a particular floor plan.

The number of overnight rooms plays into this facet of the contract. If room rentals are a sticking point, go back to the hotel and ask that for every 50 rooms you pick up, you get X number of dollars off your meeting room rental. This works the same way as your 1-per-50 guest room comps. Most hotels don’t offer both so be prepared to make a choice between dollars-off room rentals and complimentary overnight guest rooms.

The most bargaining power may rest in being flexible with your dates. If the group is flexible with its dates, it may get the proverbial red carpet rolled out.

Venue Contracts:

Are you in need of a venue and/or event space for your next event?

Negotiating A Venue Contract can be quite costly if you are unfamiliar with the process….

When negotiating a contract for an event space and/or venue, it is important to know your value and how your event will benefit the venue and/or event space.

The vast majority of event venues earn their revenue from either a combination of venue rental and/or from bar guarantee.
Depending on your event size, date, and expectations, you may be able to negotiate a better price if you know the right questions to ask and/or how to sell your event.

XEI has successfully negotiated numerous venue rental agreements and contracts. So before you plan your next event, let the experts at XEI negotiate your rental agreement.

Artist/Talent Contracts:

Are you planning to have an Artist and/or Celebrity at your next event?

Negotiating an Artist and/or Celebrity Contract can be time consuming and costly if you are not familiar with the process.

While most artists and/or celebrities make the majority of their fortune from endorsement deals, product sales, touring, etc., many of them earn millions of dollars each year through private bookings, speaking engagements, appearance fees, and private corporate performances.

Many artists/celebrities get paid just to show up at an event (private or public) while some are paid to make a short appearance and/or walk-through an event. Others earn money from hosting events. Some artists/celebrities earn millions of dollars each for appearances and/or performances.

Depending on the Artist and/or Celebrity’s popularity at the time of booking, the fees vary from artist to artist.
 
XEI has hosted numerous artists and/or celebrities and have successfully negotiated numerous artist/celebrity contracts including, but not limited to live performance contracts, track performance contracts, celebrity appearance and/or hosting agreements. XEI is well versed in handling all components of artists/celebrity agreements including, but not limited to hospitality riders and technical riders.

Whether it be a track performance consisting of 2-3 songs or a live concert with a full band, XEI is familiar with the ins and outs of the Artist/Celebrity contract negotiation process.

So if you need to book an artist/celebrity, let the experts handle the contract negotiation process for you....

Vendor Contracts:

Do you need vendor services for your next event, such as sound & lighting, catering, etc.?

The vendor selection process can be daunting and requires a high level of expertise to ensure that you receive the best service for your money based on your prescribed budget and needs.

The first stage in the vendor selection process is identify what type of vendors you will need to provide services for your event. The next step is meet with prospective vendors to determine whether they are a good match for your and your event. The final stage in the vendor selection process is negotiating and developing a written contract and/or agreement. The worst contract negotiation objective is to bleed every last cent out of the vendor for the lowest price. It is widely known throughout the service industry and commonly stated by most service providers that “You get what you pay for”.

The best vendor negotiation strategy is one that results in a win/win for all parties involved. Remember, the goal is to develop a partnership with your vendors so that both of you meet your corporate goals and objectives upon signing the contract and/or agreement.

Successful contract negotiation means that both sides look for positives that benefit both parties in every area while achieving a fair and equitable deal. A signed contract that benefits both parties will provide a firm foundation to build a long lasting relationship with your vendor(s).

XE MAGAZINE

XEI COMMUNITY

XEI AFFILIATES

AID ATLANTA

HARVEY'S GLOBAL POLITICS

THE LION'S DEN

SUBSCRIPTION

EMORY HOPE CLINIC

SIZZLE MIAMI, INC.

SOUTHERN XPLOSION ATLANTA

MEDIA KIT

NAESM

MELTDOWN PRODUCTION

SBGA SUMMIT

PRESS KIT

AID GWINNETT

ROCKSTAR PRODUCTION

AN EVENING OF PRAISE

AD SALES

HOSEA FEED THE HUNGRY

DESERT HEAT ENTERTAINMENT

INTERNATIONAL MALE

ANIZ, INC.

MEAK PRODUCTIONS

LEGENDS & ICONS AWARDS

TBC ATLANTA

TRAXX ATLANTA, INC.

WOMEN OF SOUL

ITLA

TRAXX GIRLS, INC.

MEN OF SOUL

IFBP

WARREN HUNTLEY PRESENTS

XTREME CATWALK

ALTER EGO ENTERTAINMENT

XE MAGAZINE

For more information and/or for a consultation, please complete our brief consultation form by clicking the button below and one of our Associates will respond to you within 24-48 hours:

SPAM POLICY

HOME

TERMS & CONDITIONS

PRIVACY POLICY

TRADEMARKS

PRESS ROOM

AD SALES

XEI CAREERS

CONTACT US

All Rights Reserved